Accounts Receivable Specialist

Location Options: Grand Forks, Fargo or Bismarck, ND

We’re excited to add an Accounts Receivable Specialist to our accounting team at AE2S. We’re an employee‑owned firm that puts people first—our employees, clients, and communities. The Accounts Receivable Specialist plays an important part in keeping AE2S financially healthy and running smoothly.

Why does the role of Accounts Receivable Specialist role matter? Simply put, you’ll support accurate project setup, billing, and invoicing to keep things on schedule. You’ll also help provide coverage and continuity when team members are out—making you a key part of the accounting team!

Responsibilities

Project Setup & Billing

• Set up new projects in the accounting system, validate billing terms against contract requirements, and coordinate with legal on any special billing conditions.
• Prepare and distribute customer invoices ranging from routine to complex billing types.
• Serve as a liaison between Project Managers and clients to resolve invoice questions, corrections, and adjustments.

Accounts Receivable Management

• Maintain accurate client account records in the accounting system and prepare and distribute customer statements.
• Communicate with clients regarding billing and invoice questions, without high-volume collection.
• Upload or enter billing-related usage information in accounting system.

Audit & Documentation Support

• Assist with internal and external audit requests related to invoices, customer accounts, and accounts receivable records.
• Compile and distribute monthly financial and project reports for Project Managers and senior leadership.
• Complete vendor applications as requested by clients.

Basic Requirements

• 5 years of accounts receivable experience, billing, or accounting support.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Ability to research and utilize internal/external databases.
• Proficiency in Microsoft Excel, Outlook, and accounting systems.
• Ability to manage multiple priorities and meet deadlines.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Qualifications

• Associate's degree in Accounting or related field.
  Experience working in an engineering or professional services firm.
• Experience with Deltek Vantagepoint and/or EleVia products/modules.
• Experience with administrative or usage-based data entry (mileage, vehicle, IT, or aircraft logs).
• Experience invoicing multi-state sales tax and supporting sales tax compliance.

Physical Requirements

• Primary functions require physical ability and sufficient mobility to work in an office setting 
• Ability to stand or sit for prolonged periods of time 
• Occasionally stoop, bend, kneel, crouch, reach, and twist 
• Occasionally lift, carry, push, and pull light to moderate amounts of weight 
• Operate office equipment requiring repetitive hand movement  
• Fine coordination including the use of a computer keyboard 
• May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds 
• May require occasional evenings and weekends with overtime expectations varying with workload 
• May be required to travel to off-site locations including occasional overnight stays out of town 

Elevate Your Career with AE2S – Award-Winning Culture and Unmatched Benefits

Advanced Engineering and Environmental Services (AE2S) is an award-winning, specialized civil/environmental engineering consulting firm that provides professional services and a unique brand of extreme client service.  Our work environment is consistently recognized both locally and nationally for our great culture and values, proven recognition programs, and social atmosphere. 

• Great Culture and Spirit where Creativity is Fostered
• Significant Opportunities to Grow and Advance
• 100-percent Employee Owned
• Core Values which Speak to the Heart of AE2S and its Employees
• Large, Diverse, and Challenging Projects with the Latest Technology
• Family-Friendly with Flexibility and Work-Life Balance

AE2S offers more than just competitive compensation and a best-in-class insurance package to our employees and families; our benefit plan is one of the richest plans currently in the marketplace today!

• 100-percent paid Family Health Insurance
• 100-percent paid Employee Dental, Short- & Long-Term Disability, and Vision Insurance
• Discretionary Bonus Plan
• Employee Stock Ownership Plan (ESOP)
• Matching 401(k) Contributions
• Paid Time Off (PTO) Credits for Past Experience
• Paid Parental Leave
• Wellness Program

AE2S is an Equal Opportunity / Affirmative Action / Disability Employer